Spearfish Area Historical Society
Board of Directors Meeting
April 12, 2016
6:30pm at Perkins
SAHS Board of Directors present included: Rand Williams, Dorothy Honadel, Linda Wiley, Laurie
Hayes, John Ladson, Leo Orme, Don Matthesen, Bart Trucano, and Dennis Walkins. Don
Simons and Leo Orme were absent.
OLD BUSINESS
The venue was discussed for the May 3, 2016 program "The
Development of the Ampitheater".
With so many unknowns such as weather, attendance, parking, building
requirements, and refreshment requirements, it was decided to change the venue
to the Spearfish Senior Citizens Center.
Rand will contact Paul Higbee and Laurie will correct the newspaper
posting.
Black Hills Knowledge Network is eager to archive the Spearfish Area
Historical Society program videos on their website as it is a fit with their
mission. Dennis Walkins moved that the
historical society programs video-taped in the past and future should be
archived on the Black Hills Knowledge Network after each presenter signs a
release form. The move was seconded and
all approved. The draft release form
was reviewed and will be updated by Linda Wiley to add the name of the program,
a statement including heirs, and allowance for power of attorney (if presenter
is not able to sign the release form).
No further volunteers from the greater membership group were added to
the subcommittee to design and install information panels for Spearfish area
historical sites. The subcommittee
volunteers are: Linda Wiley, Bart
Trucano, Laurie Hayes, Rand Williams and Dennis Walkins. Linda Wiley will lead the group and set up
the first meeting.
Everyone is encouraged to go to the new Facebook page for the Spearfish
Area Historical Society to "like" the page.
NEW BUSINESS
Since our May general meeting is approaching, Rand Williams asked which
of the directors will end their three-year term. Linda Wiley will review the past minutes and
report on the status.
Don Mattheson will check with Darlene Mattheson to verify her status
for the coming year as head of the call tree.
Rand Williams will check with MaryAnn Huffman to verify her status as
head of the refreshment committee. A
suggestion was made to groom someone with MaryAnn this year.
The meeting was adjourned at 8pm.
4/18/16 Minutes LWiley
Spearfish Area Historical Society
Board of Directors Meeting
Nov 18, 2015
7:00pm at Perkins
All SAHS Board of Directors were present: Rand Williams, Don
Simons, Dorothy Honadel, Linda Wiley, Laurie Hayes, John Ladson, Leo Orme, Don
Matthesen, Bart Trucano and Dennis Walkins. Bart Trucano and Dennis
Walkins were introduced as the new board members joining the group.
OLD BUSINESS
Linda Wiley displayed the 4' Spearfish Area Historical Society
banner. An 8' banner was also originally approved but, after
discussion, it was decided to 1) place the first banner permanently at
the Spearfish Senior Citizen Center (Rand will pursue this) and 2)
design a second 4' banner for use when setting up for community
functions. The deep blue background and yellow lettering will
be used for subsequent banners but new "old" photos will be needed.
First steps were discussed on how to design and install
information panels for Spearfish area historical sites. It was
decided to set up a sub-committee and to invite anyone from the SAHS membership
to join at the Dec. 1 meeting. Board members Linda Wiley, Bart
Trucano, Laurie Hayes, Rand Williams and Dennis Walkins volunteered to be on
the Information Panel committee. Dorothy Honadel will obtain the
template/ example that the city of Spearfish historical preservation group used
and also check with that group to see if they have any objections to our
project.
It was noted that the upcoming general meeting on May 3, 2016 will
be held at the old Passion Play ampitheater for the topic "The Development
of the Ampitheater", with Paul Higbee as speaker.
NEW BUSINESS
Corbin Alley contacted the SAHS wanting to set up a 20 to 25
meeting with SAHS members to discuss his interest in a Black Hills movie.
He is soliciting individuals for props, costumes or investment in his
project. It was decided to decline as the intent does not fit our
non-profit educational charter.
Dorothy Honadel will ask Dora Jean Garlick to add, on post-it
paper, "SAHS Board Member" to the name tags of the board members so
that members can ask questions or give suggestions to the board.
Laminated table "talkers" inviting guests to become SAHS
members were discussed. Linda Wiley will develop a draft design and
send it out to the board.
Linda Wiley will prepare a list of past program topics, presenter,
and date presented to be laminated and posted at the Spearfish Senior Citizens
Center if possible.
Dennis Walkins volunteered to join the Membership Committee.
Linda Wiley will prepare an updated list of committee members including the
call-up committee for the next board meeting.
Linda Wiley will investigate setting up a Facebook page for the
SAHS for posting to advertise each program and one posting following the
meeting.
Rand Williams will ask at the Dec 1 meeting if anyone is in need
of rides to get to the program meetings. From the response, we will
determine if any type of carpooling needs to be set up.
The meeting was adjourned at 8pm.
11/23/15 Minutes LWiley
Spearfish Area Historical Society
Board of Directors Meeting
Jan 5, 2016
6:30pm at Spearfish Senior Citizens
Center
All SAHS Board of Directors were present: Rand Williams, Don Simons, Dorothy Honadel, Linda
Wiley, Laurie Hayes, John Ladson, Leo Orme, Don Matthesen, Bart Trucano and
Dennis Walkins.
OLD BUSINESS
Members brought photographs to potentially include on the 4' SAHS
banner being designed. The deep blue
background and yellow lettering will be used.
This banner will be used for area events where the SAHS wants to set up
a table. It was suggested that we could
also temporarily loan it to the city for the City Hall or Grace Balloch
Memorial Library. After reviewing
photos, one photo of downtown Spearfish and one of Jackson St area were selected
as the key photos. Photos of a barn and a brick industrial
building were also requested to add to the banner if more are needed to balance
the space. Laurie Hayes and Linda Wiley
will work with QuikSigns to finalize the banner. A motion was made for the selections above,
seconded, and all voted in favor.
Linda Wiley and Leo Orme reported on possible archiving of SAHS
programs through Black Hills Knowledge Network's website. Leo stated that the programs are already on
digital format. Callie Tysdale from
Black Hills Knowledge Network has confirmed that they would like to work with
us to put access to the digital programs on their website. Leo Orme stated that we should have each of
the presenters sign a disclosure form.
He also suggested that we copyright the programs with the State of
SD. More investigation is needed to get
a disclosure from and understand the copyright.
Leo also stated that we could give a DVD of each program to the Grace
Balloch Memorial Library.
The meeting was adjourned at 7:08pm.
1/6/16
Minutes LWiley
Spearfish Area Historical Society
Board of Directors Meeting
Apr 22, 2015
7:00pm at Rand William's home
SAHS Board of Directors present were Rand
Williams, Dorothy Honadel, Laurie Hayes, Don Mathesen, and Linda Wiley
NEW BUSINESS
Leo Orme and Don Simons will be ending their 3-year term on the
board. Rand Williams will contact them
to see if they wish to re-up for another 3 years. We could add a couple more board members
anyway, so Rand will ask Bart Trucano, who had previously expressed
interest. Another person to potentially
ask is Dennis Walkins.
Dorothy Honadel will request that Dora Jean Garlick make a copy of the
final membership list in Sept for each of the board members based on
membership.
An announcement will be made on May 5 in the General Meeting that
anyone not paid up for dues since 2014 will be removed from the membership list
and their name tag removed. They will
also no longer get a call pre-notifying them of meetings.
A motion was made to purchase a 4' banner and an 8' banner for
"Spearfish Area Historical Society" to use for meetings and for
information events. Linda Wiley will
design the banner and have Laurie Hayes edit it. The motion was seconded and all approved.
Rand Williams suggested that we could have a special field trip of the
now-closed Spearfish Passion Play site.
After some discussion, the group decided that keeping with the first
Tuesday of June would be the best date -- June
2 at 7:30pm. Rand will check
with Paul Higbee and other past Passion Play employees to see if they will be
tour guides for the property. Coffee
and cookies would be provided. Anyone
who wants to come would be would admitted for the price of $10 which would pay
for their 2015-16 membership. Lifetime
members would be automatically admitted.
Details will be reviewed again in the next board meeting to be held in
May.
Another suggestion was made to provide information panels for Spearfish
area historical sites. Some of those
sites could be the old stage step off Main St., the Snapper Club building, and
the location of Native American camp(s) along Spearfish Creek. The information panels could be purchased as
metal signs with poly -wrap signage. We
could strive for three panels for the 2015-16 year.
Laurie Hayes reviewed possible topics for the 2015-16 programs and the
board members discussed those plus offered a few more suggestions
The group also discussed ways to archive Leo Orme's video DVDs of the
SAHS programs. Leo has been giving
copies to Dorothy Honadel. Linda Wiley
also has a copy of the 2013 programs.
Linda Wiley will investigate the Black Hills Knowledge Network to see if
this non-profit organization can archive the DVDs digitally. It was also discussed to put a copy in the
history room of the Grace Balloch Memorial Library.
The meeting was adjourned at approximately 9pm.
4/26/15
Minutes LWiley
Spearfish Area Historical Society
Board of Directors Meeting
Aug 12, 2014
7:15pm Millstone
SAHS Board of Directors present were Rand
Williams, John Ladson, Don Simons, Don Matthesen, Laurie Hayes and Linda Wiley
OLD BUSINESS
Don Matthesen joined the board of directors, bringing the board to nine
people.
NEW BUSINESS
Officers for 2014-15 were nominated, seconded and all approved as
follows:
Rand Williams - President
Don Simons - Vice President
Dorothy Honadel - Treasurer
Linda Wiley - Secretary
Committee Chairmen are as follows:
Dora Jean Garlick - Name tags
MaryAnn Huffman - Refreshments
John Ladson - Set up and tear down for meetings
Darlene Matthesen - Call tree
Laurie Hayes reviewed a draft of the 2014-2015 programs, most of which
are confirmed. The first program will be
Sept 2 "The Great Western Cattle Trail" by Peggy Ables. It will be held at the High Plains Western Heritage
Center at 7:30pm. A sign will be placed
on the Spearfish Sr Citizens Center to remind members if they go to the wrong
location.
Linda Wiley will contact Larry Miller to order a program card after all
of the program are confirmed.
Board member email and phone numbers are listed below.
The meeting was adjourned at 8pm.
Phone #
Rand Williams - President
641-0789
Don Simons - Vice President
642-0442
Dorothy Honadel - Treasurer
722-3279
Linda Wiley - Secretary
717-9878
Laurie Hayes 692-9620 cell 641-8563
John Ladson 642-3940
Leo Orme 642-3162
Cheryl Miller 642-2204
Don Matthesen
722-3058
8/17/14
Minutes LWiley
Spearfish Area Historical Society
Board of Directors Meeting
Nov 12, 2013
7:00pm Green Bean, Spearfish
SAHS Board of Directors present were Rand
Williams, Leo Orme, John Ladson, Lonni Jenkins, Dorothy Honodel and Linda Wiley. Dora Jean Garlick and Larry Miller also were
in attendance.
OLD BUSINESS
Rand Williams reported that the wooden cabinet from the BHSU
president's house was declined because the Spearfish Senior Citizens Center had
no space for it.
NEW BUSINESS
Larry Miller proposed a project for the historical society to support
and submit grant requests to plan, write and film a video of the history of
Spearfish's hydro-electric plant. Larry
and the Historical Preservation Committee will assist in writing the
grants. The estimated cost needed is
$15,000 to 18,000 and $3,000 has already been committed by the State of
SD. A motion was made, seconded, and
all approved for Spearfish Area Historical Society, in collaboration with the
Spearfish Historical Preservation Committee, to request funds through grants as
a 501(c)3 entity for a 30 minute video of the history of Spearfish's
hydro-electric plant.
Lonni Jenkins reported that 39 of 78 membership dues (couples counted
as one) are past due and offered a couple of ideas: 1) share information with the general group
about how our money is spent and 2) for past due members, write the date they
last paid on the back of their name tag.
Dorothy said she could give the Treasurers Report and that would update
the group on money spent. The group
agreed that the date on the back of the name tag is a good place to start,
along with a reminder comment 2 to 3 times per season for people to pay their
dues.
Leo Orme reported that purchase of a projector for SAHS would cost
about $500. The need for a screen was
discussed and it was proposed, seconded and approved for $700 for Leo Orme and
Linda Wiley to purchase a projector and screen.
Two receipts for reimbursement to Linda Wiley for 125th
Anniversary costs were presented to the Treasurer and approved. One receipt was from QuikSigns for $27.47
for the Train Poster and one from TLC Cleaners for $10 for dry-cleaning two
dresses from the students down-town walk.
Laurie Hayes is stepping down as Program Scheduler, starting next
season (Sept 2014) and a replacement is needed. A suggestion was made to ask Laurie to
describe how she develops the program at the next general meeting. If a replacement cannot be found, we may
need to replace Laurie with a Program Committee.
The meeting was adjourned at 8:00 pm.
11/17/13 Minutes
LWiley
Spearfish Area Historical Society
Board of Directors Meeting
Aug 27, 2013
7:00pm Green Bean, Spearfish
SAHS Board of Directors present were Rand
Williams, Dorothy Honadel, Leo Orme, John Ladson, and Linda Wiley
NEW BUSINESS
Callie Houghton and Alyce Schavonne have resigned from the board. Cheryl Miller has agreed to join the board
and her nomination will be addressed at the next general meeting on Sept 3,
2013.
A glass and wood display cabinet may be available for free from the
BHSU President's Home currently for sale.
Rand will investigate further on the size of the cabinet. It was discussed that the cabinet could be
used to display photos and other SAHS information/memorabilia.
A projector is needed for SAHS program presenters. Leo Orme will check into the model numbers of
a basic projector.
Linda Wiley reviewed the Spearfish 125th Anniversary
activities.
The meeting was adjourned at 8:00 pm.
9/6/13
Minutes LWiley
Board of Directors meeting
June 27th, 2013
OLD BUSINESS
A move was made and seconded and all approved to reinstate the same slate of officers as last year:
Rand Williams - President
Vice President - Don Simons
Treasurer - Dorothy Honadel
Secretary - Linda Wiley
A move was made and seconded and all approved to reinstate the same Committees and Committee Members as last year:
Program Committee: Laurie Hayes
Membership Committee: Callie Houghton, Lonni Jenkins, Tom Huffman
Archives Committee: Callie Houghton, Cheryl Miller
Refreshment Committee: MaryAnn Huffman
Public Relations Committee: Lonnie Jenkins, Larry Miller
Facilities Committee: Alfred Honadel, John Ladson, Don Simons
No additional members were added to the Board of Directors.
NEW BUSINESS
A move was made, seconded, and all approved to transfer the function of "collecting dues" to the Treasurer rather than having the Membership Committee collect dues and then transfer cash and checks to the Treasurer.
Laurie Hayes is working on programs for the next season to start in Sept 2013. Program suggestions were discussed, including:
- Rick Mills and the train
- Robb Campbell, BHSU History (home ph: 722-2273) All Angels Church windows
- Past and current plans for Wharf Mine/Terraville
- Albert Ericcson has a booklet on Bataan Death March from a Spearfish resident who went through the ordeal (ask Dorothy Honadel)
- County Extension Office History from 1915
The meeting was adjourned at 8:00 pm.
6/27/13 Minutes LWiley
-----------------------
January 8th, 2013
December 4, 2012
November 13, 2012
Board of Directors Meeting
January 8th, 2013
The Spearfish Area Historical Society meeting for January 8, 2013 was called to order by Rand Williams at the Spearfish Senior Citizen’s Center. Approximately 65 people were in attendance.
Speakers, Paul Higbee and Betty Johnson shared history and stories of the Joseph and George Fassbender family and photo collection.
Rand closed the meeting.
---------------------------
December 4, 2012
The Spearfish Area Historical Society meeting for December 4, 2012 was called to order by Rand Williams at the Spearfish Senior Citizens Center.
Rand introduced the speaker, George Larson, a Rapid City writer. George shared highlights of the history of Ellsworth Air Force Base.
After the presentation Rand turned the meeting over to Leo Orme to vote on the amendments to the By-Laws. The amendments were introduced to the membership in the November 13, 2012 meeting. Since the November meeting had been moved from Nov 6 to Nov 13, the time between the Nov and Dec meeting was only 21 days. The By-Laws state that the amendments are to be presented to the members 30 days before they are to be voted on. A motion was made, seconded and passed to suspend that ruling so we could go ahead to vote on the amendments at the December 4 meeting. The amendments were read and Leo asked for a vote. A motion was made and seconded to vote. The motion passed.
Amendments to By-Laws of Spearfish Area Historical Society 11/1/2012 approved on Dec 4, 2012:
1. Change fiscal year from July 1st through June 30th to October 1st through September 30th.
2. Dues will be due October 1st. Dues will be delinquent December 31st. Dues paid during the year will be for that fiscal year only. Dues are not pro-rated.
3. Checks less than $500 will require one signature only. Checks over $500 will require two signatures.
Rand closed the meeting.
----------------------------
November 13, 2012
The Spearfish Area Historical Society meeting for November 13, 2012 was called to order by Leo Orme at the Spearfish Senior Citizen’s Center. Leo Orme introduced three amendments to the By-Laws and referenced the paper copies of these changes that were available in the room. Leo stated that a vote on the By-Laws changes was planned for the December meeting.
Amendments to By-Laws of Spearfish Area Historical Society 11/1/2012
1. Change fiscal year from July 1st through June 30th to October 1st through September 30th.
2. Dues will be due October 1st. Dues will be delinquent December 31st. Dues paid durin ghte year will be for that fiscal year only. Dues are not pro-rated.
3. Checks less than $500 will require one signature only. Checks over $500 will require two signatures.
Leo introduced the speaker, Linfred Schuttler
Linfred recalled the excitement and history created by the National Geographic high altitude balloon launch Explorer II from the Stratobowl just outside of Rapid City in the 1930's. Schuttler described how folks congregated around the gondola that came down in a field not far from White Lake, South Dakota, and who had a nice close-up view of the craft before military personnel from Fort Meade arrived on the scene and moved them back from the site.
Few people in Spearfish have contributed as much to understanding and promoting history as Linfred Schuttler. So, it was fitting that, following the presentation, Spearfish Mayor Jerry Krambeck should issue a proclamation designating November 13th, 2012 as Linfred Schuttler Day in Spearfish. Schuttler's younger brother Ron joined his "big brother". The younger Schuttler also share a few poignant stories about his brother, whom he touchingly referred to as "my hero." A cake was provided by the Spearfish Area Historical Society for Linfred and attendees.
The meeting was adjourned.
-----------------------------
Board of Directors Meeting
Oct 16, 2012
7pm Green Bean
SAHS Board of Directors present were Rand
Williams, John Ladson, Dorothy Honadel, Callie Houghton, Lonny Jenkins, Tom
Huffman, Leo Orme, Linda Wiley and Laurie Hayes
OLD BUSINESS
The directors discussed whether to continue at the Western High Plains
Heritage Center once the 3-month trial period has ended. John Ladson reported that Prairie Hills
Transit would charge $75 to pick up attendees at their homes or at the
Spearfish Senior Citizens Center.
Concerns about the dark parking area were expressed and a motion was
made to return to the Spearfish Senior Citizens Center for the winter
months. A committee was formed (Lonny
Jenkins, Callie Houghton, and Tom Huffman) to look at longer-term options,
collect comments, and investigate costs at Western High Plains Heritage Center.
A donation of $150 to the Western High Plains Heritage Center was moved
and seconded. Linda Wiley will obtain a
thank you card.
A committee was formed (Leo Orme, Don Simons and Alyce Schavone) to
review and re-write the by-laws to include the items below.
-
Changing
the fiscal year back to the end of the year to keep it the same as the
charter
-
Remove the statement about dues being due July 1
-
Requirement to have only one signatures on
checks if amount of check is less than $500
NEW BUSINESS
Lonny Jenkins reported that the call list method is working well. Thank you to all of the call list volunteers!
Laurie Hayes reported that the Pearson presentation for Feb 2013 will
be replaced by Daniel Driscoll presenting “historic floods of the northern
Black Hills”.
The meeting was adjourned at 8pm.
~~~~~~~~~~~~~~~~~~~~~~~~~~~`
October 9, 2012
The Spearfish Area Historical Society meeting for October 9, 2012 was called to order by Rand Williams at the High Plains Western Heritage Center. Rand introduced the guest speakers, Verne Sheppard, Jim Thompson and Larry Miller. About 75 people were in attendance.
It was a trip down memory lane on Tuesday, October 9, 2012, when the three veteran broadcasters reminisced about the early days of radio and television across the Black Hills.
The meeting was adjourned.
----------------------------
September 5, 2012
The first fall meeting of the Spearfish Area Historical Society was held on September 5, 2102 at the High Plains Western Heritage Center. Rand called the meeting to order and introduced the guest speaker, Ivan Hovland.
Ivan Hovland, who has been active with historical societies in both Spearfish and Lawrence county, blended together a collection of photographs and old newspaper stories to help tell dozens of stories about the role firearms played in Black Hills history. Ivan brought along a cache of pistols and rifles.
The meeting was adjourned
----------------------------
Spearfish Area Historical Society
Board of Directors Meeting
May 8, 2012
7pm Alyce Schavone’s home
SAHS Board of Directors present
were Rand Williams, Laurie Hayes, Dorothy Honadel, Lonnie Jenkens, Alyce
Schavone, Don Simons, Tom Huffman, Leo Orme.
OLD BUSINESS
Since this was the first meeting
of the Nominating Committee’s group of Board of Directors, a call was made for
volunteer of officers, resulting in new officers for May 2012 to May 2013:
President: Rand Williams
Vice President: Don Simons
Treasurer: Dorothy Honadel
Secretary: Linda Wiley
NEW BUSINESS
Change in Bylaws: Bylaw changes were developed in April
2012 to be voted on in the Oct 2012 general meeting. An issue was discussed that the revised bylaws
should match the dates in the organizations’ charter. The fiscal year wording will be reviewed by the original
group writing the changes.
Committees Definition: Committee functions were developed and
volunteers named to those committees for the coming year. With more volunteers, the organization will become more
dynamic and will continue to grow.
Program Committee -- Laurie
Williams
Functions:
Develop, arrange, and communicate programs for monthly meetings
Nominating Committee – to be
determined
Membership Committee –
Callie Houghton, Lonni Jenkins, Tom Huffman
Functions: Update membership list monthly and
distribute
Greet new
people at the door
Set up the
calling tree (Callie Houghton and Darlene Matthesen)
Recruitment of
new members
Retention of
members (pay and stay)
Develop a brochure to promote the Spearfish Area Historical Society
Collect dues and give to Treasurer
Finance Committee – to be
determined
Functions: Audit the tax report
Field requests
for money
Project
planning
Archives Committee – Callie
Houghton, Cheryl Miller
Functions: Take care of files and artifacts (ie.
Move to climate control)
Bring artifacts for sale or show to meetings
Sell artifacts at restaurants or other venues
Preserve presentations through recordings or video
Identify video equipment to purchase
Refreshment Committee: MaryAnn Huffman
Functions: Organize volunteers to ensure
refreshments are served after each meeting
Public Relations Committee: Lonnie Jenkins, Larry Miller
Functions: Submit photo and report to newspaper(s)
Update website
Share Joe Hargrave’s picture collection
Note: liaisons with Spearfish Historical
Preservation Committee are Larry Miller, Dorothy Honadel
Facilities Committee: Alfred Honadel, John Ladson, Don Simons
Functions: prepare meeting location and take down/clean
up afterwards
Handoff of “stuff”: Alice Schavone will take the Chamber of
Commerce plaque to the Sr Citizens Center to ask them to hang it in the
center. Linda Wiley will
take the old I-pod and investigate eBay pricing to determine if it has any
value.
Next meeting: It was proposed to leave it open
if the Board of Directors needs to meet again before Sept. The committees can meet if needed.
The meeting was adjourned.
====================
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